Financial Policies

 
 

The school financial policies, approved by the school board, ensure the financial stability of the school and the fair and equal treatment of all account holders.

Payment Plans
Blue Mountain Academy manages all their payment plans under the FACTS tuition management system.  All payment plans are automatically processed from a bank account, debit or credit card.  If a family wishes to request an exemption to the automatic payment plan, the following requirements must be met:

  • No outstanding/past due balances with the school

  • No history of payment delinquency with the school

  • If approved, payment must be mailed directly to FACTS following the instructions on the FACTS website

  • If approved and the account becomes delinquent, the exemption will be revoked and an automatic payment will be required

  • An official yearly request by completing the information on the following link. Click here

Once this request is submitted, the school administration will evaluate, determine, and inform the requesting party of the decision by email within 3 business days. If approved, an appointment must be made to complete the manual payment plan with the school treasurer. This request is required every year.

To access your payment plan and financial information click here to go to your FACTS account.  Once you log in, go to "Financial" and click on “Financial Home”.  Once a payment plan is set up, following the family's request, there is a $50 cancelation fee if the family requests to cancel the payment plan.

Payments
The 1st installment of the payment plan is due in August, on or before the first day of school. In addition, textbooks must be purchased on or before the first day of school. Subsequent payment will need to be made every month on the day chosen on your Payment Plan in FACTS. All checks, drafts, or money orders should be made payable to Blue Mountain Academy and sent directly to the Finance Office. Checks returned due to insufficient funds will incur a $35 charge for handling and local bank fees.

Delinquent Accounts
Active accounts that are more than 30 days past due are subject to financial probation. Active accounts that become more than 60 days past due will be subject to a stoppage of services-financial suspension from the school. If a returning student has a past due balance from a previous school year, the family must have a consultation with and receive approval from the finance office before the student can enroll for the next school year. The school, administration, and committees continue to be willing to work with families to develop appropriate payment plans, however, failure to meet the payment plan obligation will be cause for stoppage of services. Past due accounts are subject to finance charges. Both current student accounts and any accounts remaining when students transfer out of our school system may be assigned to a collection agent for follow-up. This collection agency may assist with accounts that fall behind in payments. The cost for any collection process is the responsibility of the student’s family.

Medical Expenses
The school provides a student accident insurance. Expenses not covered by the school insurance are the responsibility of the parent or guardian. The school insurance does not include coverage for illness or previous medical problems or medical-related travel expense. It is the student’s responsibility to file a claim within 24 hours of an accident.

Parents are responsible for the cost of medical fees including prescription medication, doctor fees, hospitalization, or transportation. Charges will be billed directly to the parents from the physician’s office. Dental and medical examinations should be scheduled during vacations or home leaves.

Note: Local medical providers require copies of medical insurance cards; therefore, insurance cards must be presented as part of the registration process.

Diplomas & Transcript
In order to receive the graduation diploma and transcript, all school accounts must be paid in full.

Semester/Final Exam Clearance
In order to take exams, student financial accounts must be up to date. No student will be allowed to take final exams if their accounts are delinquent unless special clearance has been given by the Executive Finance Committee by contacting the treasurer at finance@bma.us.

Family Discount
A family discount will be granted when two or more students from the same immediate family are attending Blue Mountain Academy. The discount is 10% for the second child and 15% per additional child.

Prepay Discount
A 3% prepay discount on the parent portion of the payment plan will be granted for yearly payments.  The yearly payment must be made before the beginning of the school year in order to qualify for this discount. International students do not qualify for this discount.

Property Charges - Discipline
The school Administration retains the right to charge students for damages to property, which may include faculty property. Damage may be from carelessness, misuse, or willful destruction. This includes but is not limited to writing or placing stickers on desks, furniture, walls, and lockers. Damage to windows, doors, and light covers may be included in this. A fine equaling the cost of repairs or replacement, including staff labor and materials, will be assessed.

Refunds
A student who withdraws from school prior to the beginning of May will be eligible for a room and cafeteria refund on a pro-rated basis (application and enrollment/registration fees are non refundable). Tuition will be charged as long as the student is receiving academic credit. Students who are suspended will not receive a refund. Refunds other than those stated above will be made only at the discretion of the Executive Finance Committee. Refund checks are issued when the account reflects a credit balance and are processed between two to four weeks after the school year ended or the completed withdrawal.

Student Bank
Experience has shown the wisdom of safeguarding personal funds through the use of the student bank provided by the Business Office. Blue Mountain Academy is not responsible for the loss of money not deposited in the student bank. It is the parents’ responsibility to provide sufficient money for student transportation, clothes, and personal needs. This should be arranged between the parent and student before such money is needed.

Due to bank policy, Blue Mountain Academy cannot provide check cashing services. Students who need cash must make their own arrangements. The business office offers the option to withdraw cash from a debit card. The maximum allowed for the withdrawal is based on the office’s availability. There is a 3% fee for the withdrawal.

Communications
Communication between home and school is vital for the success of the student. The school utilizes several different methods of  communicating with parent such as teacher notes, telephone, and email. The official method of communication is email.